2003-10-18 25th Annual Business Meeting, Salt Lake City, Utah, USA

ISUS Board of Trustees
Business Meeting

October 18, 2003

The meeting was called to order at 10:17 am by Phillip Porter, Chairman of the Board, who conducted the meeting.

Members physically present:

  • Bruce Peret, Secretary
  • Douglas Bundy, President
  • Phillip Porter, Chairman of the Board
  • Rainer Huck, Treasurer
  • Robin Sims, Vice President

The following written proxies have been received at the ISUS headquarters in Salt Lake City:

  • Michael B. Wells, Oct 14, assigns Bruce Peret as proxy.
  • Edwin Navarro, Oct 15, assigns Douglas Bundy as proxy.
  • George F. Hamner, Jr., Oct 13, assigns Douglas Bundy as proxy.
  • William F. Mitchell, Oct 13, assigns Phil Porter as proxy.
  • Hoyt A. Stearns, Jr., Oct 16, assigns Rainer Huck as proxy.
  • Ronald Satz, Oct 14, assigns Rainer Huck as proxy.

We have enough members and proxies to form a quorum.

Members listening via Internet broadcast:

  • Dan McCann
  • Ron Satz

10:17 Phil opens business meeting. Present Phil Porter Doug Bundy Robin Sims, Rainer Huck Bruce Peret. We have enough members and proxies to form a quorum. Ron Satz is listening in on the Internet; Dan will join shortly.

The general membership meeting to start this evening at 18:00 mountain time.

Reports

President's Report

Douglas Bundy will give a speech during the membership meeting.

Treasurer's Report

We have $6300 in bank account; book sales have dropped below the 20 per year amount, so there is very little activity going on.

Reciprocity Editor's Report

Last year's issue of Reciprocity was not published due to only one paid member, and it was not worth the effort to produce it.

Old Business

Dues Reminder Program

Doug Bundy in charge; nothing done. Doug suggests need to publish a list of "action items" on our web site, so we can keep track of what needs to be done, as not to embarrass Doug again.

Motion: Bylaw revisions for Internet 4.2

Bylaw Section 4.2; moved by Bruce Peret, seconded Rainer Huck. Motion read.

Doug Bundy amends "Internet capability" to "an email address." Motion by Bruce Peret; seconded by Doug Bundy.

Vote called: passed unanimous.

Motion: Bylaw revisions for Internet 5.8.1

Doug Bundy moves; Bruce Peret seconds. Motion read.

Discussion: Doug discusses need method to verify electronic identification of people, and other concerns.

Doug moves to table motion, seconded by Rainer Huck. One opposed, four in favor. Tabled for later in meeting.

New Business

Motion: Official ISUS Web Site

Motion read by Phil Porter. Moved by Doug Bundy, seconded by Robin Sims.

Discussion on technicalities; not related to motion.

Vote called: passed unanimously.

Motion: Dewey B. Larson Memorial Research Center

Motion moved by Rainer Huck; seconded by Bruce Peret.

Discussion: Doug gives summary of idea; wants Ph.D. for Director position, but none available.

Robin Sims takes over as temporary Chair from Phil Porter, so discussion can proceed on membership versus public access. Phil supports totally public site. Rainer opts for both concepts. Bruce discusses protections, lack of search engine for non-printable, dynamic output, and membership accountability (legal protections). Doug agrees; considers copyright issues and wants to keep motion as it stands. Phil no longer wishes to change motion.

Robin Sims passes chair back to Phil Porter.

Doug wants to amend motion as follows:

"The copyrighted works of Larson, Studtmann and Nehru to be placed in the members-only area."

Doug moves for amendment; Rainer Huck seconds.

Rainer and Bruce accept as friendly motion; Robin Sims asks for entire motion to be read. Read by Phil Porter.

11:07 (Internet conference link crashes; ISP disconnected due to "inactivity". Reconnecting.)

Rainer adds clause: "and other material as determined by the MRC Director." Amendment now reads:

"The copyrighted works of Larson, Studtmann, Nehru and other material as determined by the MRC Director to be placed in the members-only area."

11:10 Short break to repair internet connection.

Vote called: passed unanimously.

Motion: International Society of Unified Science Business Site

Moved by Bruce Peret, seconded by Doug Bundy.

Motion to table until afternoon; moved by Rainer Huck, seconded by Doug Bundy. Tabled until afternoon.

Concerns discussed over Jan Sammer's Web site, where books and articles are available on-line without permission from ISUS. Board wants to control electronically published materials. Will table concerns until can be discussed and a motion created for consideration in the afternoon.

Motion: Remove Old Writer's Assistance Fund

Moved by Doug Bundy, seconded by Rainer Huck

Phil discusses background; had writer's assistance fund, but there were problems getting funds collected and transferred. Was never really used, and the funds were turned over to KVK Nehru for his trip to America. Phil proposes that it be officially closed out.

Vote called: passed unanimously.

Motion: New Writer's Assistance Fund

Moved by Rainer Huck, seconded by Robin Sims.

Phil discusses: Bruce spent last two years building a ranch and doing full-time research work on the Reciprocal System. Basically, out of money now and will need to terminate research and writing in favor of working. Proposes this mechanism be set up to allow Bruce to continue research.

Doug: Wants to change title. Thinks it is more of a "research assistance" fund. Doesn't know what might be a better way to put it. Since it has to do with research, it should be an MRC activity, managed by the MRC (the research that is funded is appropriate to the MRC, as suggested by the MRC).

Rainer: agrees with Doug, but considers Bruce a special case, and should proceed as we are. Wishes to modify motion to make it a "matching fund", such that contributions received are matched by ISUS on a matching basis. Doug should create a separate motion for MRC research grants, as a general function of the MRC.

Phil calls for second; Bruce seconds. Rainer Huck and Robin Sims accepted it as a friendly amendment.

Robin: concurs with Doug, that the WAF is a good idea but under the authority of the MRC.

Phil: The WAF has been in place for 10 years or so, just not used much. Use existing system to make something happen today, and would encourage us to come up with an overall plan. The MRC Director should come up with an overall plan for a new plan under the MRC.

Motion reads:

"I move that an ISUS Writer's Assistance Fund be set up for Bruce Peret and that the Treasurer be authorized to forward all Writer's Assistance Fund donations to Bruce. Contributions will be matched by the ISUS Treasury."

Doug wants to table motion. Motion to table dies for lack of a second.

Rainer: WAF is volunteer based; if people don't think the work applies to RS, they will stop funding.

Phil: reads bylaw section indicating that Bruce's research does not have to exactly track Larson's development to be a valid ISUS sponsored activity.

Robin: still agrees with Doug that it should be part of MRC. Thinks limit should be on matching funds.

Rainer suggests amendment: "contributions up to 10% of the ISUS treasury will be matched by the treasury [per calendar year]." Seconded by Bruce Peret.

Robin Sims makes motion to table, seconded by Doug Bundy. Three for table; one against; one abstain. Tabled until later.

Motion: ISUS Logo

Doug moves; Rainer seconds.

Vote called: passed unanimously.


Phil: No further motions; membership checked, no commentary.

Phil requests report from ISUS Webmaster, Dan McCann.

Dan suggests using subdomain DNS feature be added to his site for $20/month, to be paid by ISUS. Will allow use of subdomains such as mrc.rstheory.org, library.rstheory.org, etc.

12:00 Phil declares business meeting adjourned; will reconvene between 3:00-3:30 mountain time.


15:39 Business meeting opened by Phil Porter.

Item: Section 5.8.1, Votes at Meetings consideration

Doug proposes that two people must be physically present. Rainer Huck seconds, adding the words:

"And a minimum of two need to be physically present together."

Calls question: In favor: 3, opposed 2. The motion now reads:

"In no event shall the number of Trustees physically or electronically present via a communication service (phone or Internet) at a Board meeting where a quorum is partially achieved by means of written proxies be less than five (5). And a minimum of two need to be physically present together."

Vote called: passed unanimously.

Item: New Motion for MRC

"I move that all ISUS funded research, education and outreach programs and activities be consolidated under the MRC. That the Director of the MRC be required to submit the following at any Board of Trustees meeting:

1. MRC activity report, to include a:

  1. Progress report on research, education and outreach.
  2. Funds expended on MRC activities.

2. MRC technical infrastructure status and requirements

3. MRC budget requirements

  1. Activity funding requirements (research, education and outreach).
  2. Infrastructure funding requirements."

Moved by Doug Bundy, seconded by Robin Sims. Some updates made to original motion; all accepted as friendly amendments and reflected above.

Vote called: In favor 3, opposed 2.

Item: International Society of Unified Science Business Site

Wording modified slightly to alter "business" to "commercial", to indicate it deals only with commerce, rather than general board business. Motion now reads:

"I move that ISUS establish an official ISUS commercial activities website to handle commercial transactions, book sales and other activities not related to research. The official ISUS Business website to be a link or section of the official ISUS website."

Vote called: passed unanimously.

Item: Writer's Assistance Fund

Doug: Wants to change name, and remove specific person.

Phil: Disagrees; set up generic fund under MRC for that case.

Robin: Should we set up a "must produce" requirement?

Phil: No. Funding is on a voluntary donation basis, so if he doesn't produce, funding will stop.

Doug: 10% or a fixed amount for a matching contribution?

Robin: Discretion of the Board; must have Board approval?

Final motion reads:

"I move that an ISUS Writer's Assistance Fund be set up for Bruce Peret and that the Treasurer be authorized to forward all Writer's Assistance Fund donations to Bruce Peret. Contributions will be matched by the ISUS treasury up to 10% per year."

Vote called: passed unanimously.

4:22 Phil Porter adjourns meeting.


Summary of Motions Passed

Official ISUS Web Site

I move that the "official" ISUS website be the existing website now maintained by Dan McCann at www.rstheory.org, and that the position of "ISUS Webmaster" be created. The position of the ISUS Webmaster will be filled by the Board of Directors, and will serve at the pleasure of the Board of Directors. The initial appointment of ISUS Webmaster to be Dan McCann.

Dewey B. Larson Memorial Research Center (Doug Bundy)

I move that ISUS establish the Dewey B. Larson Memorial Research Center (MRC) to be located at ISUS headquarters, 1680 East Atkin Avenue, Salt Lake City, Utah, USA, and that the position of "MRC Director" be created. The position of the MRC Director will be filled by the Board of Directors, and will serve at the pleasure of the Board of Directors. The initial appointment of MRC Director to be Douglas Bundy.

The official website of the MRC to be the a link or section of the official ISUS website. The MRC so established to be the center for official and unofficial research on the Reciprocal System of theory, with both public and member-only resource areas. The copyrighted works of Dewey B. Larson, Arnold Studtmann, K.V.K. Nehru and other material as determined by the MRC Director to be placed in the members-only area.

International Society of Unified Science Business Site

I move that ISUS establish an official ISUS commercial activities website to handle commercial transactions, book sales and other activities not related to research. The official ISUS Business website to be a link or section of the official ISUS website.

Old Writer's Assistance Fund

I move that the old ISUS Writer's Assistance Fund for Phillip Porter to be closed out.

New Writer's Assistance Fund

I move that an ISUS Writer's Assistance Fund be set up for Bruce Peret and that the Treasurer be authorized to forward all Writer's Assistance Fund donations to Bruce Peret. Contributions will be matched by the ISUS treasury up to 10% per year.

ISUS Logo

I move that any official ISUS logo be approved by the Board of Directors. The President can prepare a logo proposal and present it to the Board.

Bylaws, Section 4.2, Notice of Meeting

I move that Section 4.2 of the Bylaws be amended from:

"All such notices shall be sent by mail, at least twenty (20) days in advance of the date set for the meeting, to the last known post office address of each member of record at the time the notice is sent."

to:

"All such notices shall be posted to an ISUS electronic forum selected by the Board of Directors on the official ISUS website. Notice to members without an email address shall be sent by mail to the last known post office address. All notices shall be made at least thirty (30) days in advance of the date set for the meeting."

Bylaws, Section 5.8.1, Votes at Meetings

I move that Section 5.8.1 of the Bylaws be amended from:

"In no event shall the number of Trustees physically present at a Board meeting where a quorum is partially achieved by means of written proxies be less than five (5)."

to:

"In no event shall the number of Trustees physically or electronically present via a communication service (phone or Internet) at a Board meeting where a quorum is partially achieved by means of written proxies be less than five (5), and a minimum of two need to be physically present together."

Memorial Research Center / MRC Directory

I move that all ISUS funded research, education and outreach programs and activities be consolidated under the MRC. That the Director of the MRC be required to submit the following at any Board of Trustees meeting:

  1. MRC activity report, to include a:
    1. Progress report on research, education and outreach.
    2. Funds expended on MRC activities.
  2. MRC technical infrastructure status and requirements
  3. MRC budget requirements
    1. Activity funding requirements (research, education and outreach).
    2. Infrastructure funding requirements.

Reciprocal System Research Society

1680 East Atkin Ave
Salt Lake City, UT 84106
USA

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